accounts payable

Accounts Payable Research Specialist – Pasadena, Texas – dlemaire@cfstaffing.com

Posted on by Dianedelgadolemaire

Why You Should Consider This Accounts Payable Research Specialist Role:

  • Company: Private equity-backed with $5B in sales
  • Team: Be part of a dynamic, growth-oriented company with 35,000 employees in over 35 countries
  • Location: Pasadena
  • Schedule: 5 days in the office
  • Glassdoor: 3.8!
  • Stability: Company has been in business for over 100 years!

Key Responsibilities of the Accounts Payable Research Specialist

  • Research and clear debit balance transactions with internal contacts or suppliers.
  • Support Escheatment process by ensuring timely state reporting and payment disbursement.
  • Process incoming mail for AP and AR daily/weekly as per team guidelines.
  • Assist AP Finance Centralized Services with research, training, issue resolution, and escalation.
  • Act as back-up for AP payment and AR credit card processing.
  • Submit monthly expense reports for Corp P-card transactions, ensuring all receipts are accounted for.
  • Assist AP/AR Manager with various projects as needed.

Qualifications for the Accounts Payable Research Specialist r role:

  • 3 to 5 years of similar Accounts Payable/Receivable experience, or combination education and experience.
  • Working knowledge in using personal computer and application software including Microsoft Word, Excel, Access, and Outlook.

jobs #hiring #job #houstonjobs #hiringnow #accounting #accountingjobs #finance #financejobs #jobs #houston #texas #cfstaffing #jobs

Accounts Payable Lead – EADO

Posted on by Dianedelgadolemaire

Accounts Payable Supervisor

Hybrid Work Schedule (3/2)

About the Company and Opportunity:

  • Our client is a highly reputable Non-Profit organization located in EADO.
  • The organization has over 58 locations, an endowment, multiple schools, small business support, and veteran services. You name it, they do it!
  • They have been in business for over 100 years!
  • Very diverse culture and passionate about their mission.

Overview of the Role for the Accounts Payable Supervisor:

  • Oversee and coordinate daily AP operations, supervising the AP team alongside another supervisor.
  • Review and approve invoices, ensuring proper documentation and coding.
  • Monitor AP activities to prevent errors, duplicates, or control concerns, and recommend improvements.
  • Ensure accurate and timely recording of AP entries and vendor payments.
  • Assist with monthly/annual close processes, including journal entries and allocations.
  • Maintain organized, compliant financial records and develop/improve AP systems and policies.
  • Resolve vendor and internal inquiries, handle audit requests, and address departmental issues.
  • Train and evaluate AP staff to enhance productivity and efficiency.
  • Support AP Manager, other supervisors, and program staff with various accounting tasks.

Preferred Qualifications for the Accounts Payable Supervisor

  • Bachelor’s degree
  • Advanced knowledge of Excel.
  • 2 plus years of Accounts Payable experience in a lead or mentorship role
  • Must be able to effectively multi-task in a fast-paced, deadline-focused work environment.

#jobs #hiring #job #houstonjobs #hiringnow #accounting #accountingjobs #finance #financejobs #jobs #houston #texas #cfstaffing #jobs
#accountspayable #hiring #AP #EADO #hybrid #wfh

Accounts Payable Specialist – Private Equity – Galleria

Posted on by Dianedelgadolemaire

Job Title: Accounts Payable Specialist

Accounts Payable Specialist Job Description:

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring accuracy and efficiency in processing invoices, expense statements, and maintaining financial records. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively with other departments.

Accounts Payable Specialist Benefits:

  • Competitive salary & Benefits!
  • Paid time off and holidays!
  • Professional development opportunities!

Accounts Payable Specialist Key Responsibilities:

  • Accounts Payable Invoices: Prepare and code accounts payable invoices accurately and timely.
  • Travel and Entertainment Expenses: Prepare and code travel and entertainment expense (AMEX) statements and activity.
  • General Ledger: Record daily cash activity in the general ledger, ensuring accuracy and completeness.
  • Amortization Tables: Prepare amortization tables for prepaid and capitalized costs and update corresponding Balance Sheet Recaps.
  • Receivables and Work in Process: Maintain receivables, work in process, and deposit detail for portfolio companies.
  • Balance Sheet Recaps: Maintain and update various Balance Sheet Recaps.
  • Reconciliation: Prepare routine reconciliation of check run data to vendor data, ensuring all discrepancies are resolved promptly.
  • Interest Schedules: Update interest schedules for ACH payments on a monthly basis.
  • Document Repository: Track and maintain a repository for all investment deal-related documents, ensuring they are organized and easily accessible.

Accounts Payable Specialist  Qualifications:

  • Bachelor’s degree in Accounting, Finance, or a related field preferred.
  • Minimum of 1 years of experience in accounts payable or a similar role.
  • Strong understanding of accounting principles and procedures.
  • Proficiency in accounting software (YOOZE) and Microsoft Excel
  • Excellent organizational and time management skills.

jobs #hiring #job #houstonjobs #hiringnow #accounting #accountingjobs #finance #financejobs #jobs #houston #texas #cfstaffing #jobs

AP Manager – NW Houston

Posted on by Dianedelgadolemaire

Our manufacturing client is seeking an experienced AP Manager to join their dynamic, fast-growing team!

Why Opt for this Accounts Payable Manager role?

  • Gain Exposure Across Multiple Business Units
  • Thrives on Process Enhancement Projects
  • Integral Role within Corporate Accounting Team
  • Interact with Executive Level Personnel
  • Lead a Talented Team of Experienced Processors

Enjoy These Advantages in the Accounts Payable Manager Role:

  • Comprehensive Medical Benefits
  • 401-K with Matching Contribution
  • Amazing tenure – people stay here for the long haul.

Your Responsibilities as an Accounts Payable Manager:

  • Lead AP System Projects
  • Successfully Directing Team Efforts
  • Ensure Internal Control Compliance for System Operations
  • Drive AP Automation, Process Efficiency, and Process Refinement Monitor and Report Monthly Key Performance Indicators (KPIs)
  • Coordinate Monthly Closing Schedule
  • Contribute to Weekly Management Reports
  • Perform General Ledger Account Analysis
  • Oversee Vendor Setup Reviews
  • Audit Entries for Accounts Payable Review and Manage Payment Submissions, Ensuring Coding and Approvals
  • Generate Various AP Reports for Internal and External Distribution

Qualifications for the Accounts Payable Manager Position:

  • 5+ years of Accounts Payable Expertise
  • Strong Leadership Acumen
  • ERP implementation experience is a plus, not a must.
  • Spanish is a plus, not a must.
  • Proven Track Record in Process Improvement
  • Team Building Skills
  • Demonstrated Ability to Meet and Manage Deadlines

AP Accountant – North Houston

Posted on by Dianedelgadolemaire

Job Title: Accounts Payable Accountant

AP Accountant Job Summary:

The Accounts Payable (AP) Accountant is responsible for managing the company’s payable process, ensuring accurate and timely processing of invoices, and maintaining strong relationships with vendors. This role requires a keen eye for detail, strong organizational skills, and the ability to work collaboratively with various departments.

Perks of the AP Accountant role:

  • Comprehensive Benefits Package: Includes health, dental, and vision insurance.
  • Retirement Savings Plan: Company-matched 401(k) plan.
  • Work-Life Balance: Generous paid time off, including holidays, vacation, and sick leave.
  • Professional Development: Opportunities for growth and career advancement, including training and certification programs.
  • Collaborative Environment: Friendly and supportive team culture.
  • Company Events: Regular team-building activities, company outings, and social events.

AP Accountant Key Responsibilities:

  • Invoice Processing:
    • Match purchase orders confirming prices and quantities to vendor invoices.
    • Verify the receipt of materials or services.
    • Enter invoices into the system for payment, ensuring correct approval, coding, and matching.
  • Vendor Relations:
    • Respond to vendor inquiries in a timely and professional manner.
    • Research and resolve invoice discrepancies and issues promptly.
  • Month-End Closing:
    • Assist in month-end closing activities to ensure all payables are accounted for.
  • Account Reconciliation:
    • Maintain the payables aging report and reconcile the received-not-paid account.
  • Workload Management:
    • Prioritize workload to meet established deadlines.
  • Cross-Department Collaboration:
    • Work closely with the Purchasing department to ensure smooth operations.
  • Audit Support:
    • Provide supporting documentation for internal and external audits.
  • Team Collaboration:
    • Foster good teamwork and interpersonal relationships within the department and with other departments.

AP Accountant Qualifications:

  • Bachelor’s degree in Accounting, Finance, or a related field.
  • 3 years of experience in accounts payable or a similar role.
  • Proficiency in accounting software and Microsoft Office Suite.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Knowledge of relevant accounting principles and practices.

April 2015 Newsletter for Accounting & Finance Professionals in Houston by Diane Delgado LeMaire @ CFS

Posted on by Dianedelgadolemaire

April 2015

Industry News and Updates
First things first. Please make sure that you have added my new email address to your contacts. It is dlemaire@cfstaffing.com.

With Q1 behind us lets jump right into the update for Houston. I am sure everyone is curious about the oil & gas prices and what impact they are having  on the job market in Houston. I have been in the recruiting industry for almost 14 years and have already been through 2 full blown recessions. 2015 has been an interesting year so far.  I feel like our local economy has taken a hit from the drop of Oil & Gas, but it’s not as severe (knock on wood) as I thought it would be. Some might beg to differ but, let me explain!

Obviously, Houston has been impacted by the depressed prices. Most Exploration & Production companies are not hiring at all. Some are even laying off, but downstream and midstream companies are still hiring. They are actually benefiting from the drop in price. Not to mention the back log of construction projects that are still on the books. We are also seeing increased demand from consumer products based companies (retail, restaurant, healthcare). Houston has gained nearly 570,000 residents in the past 5 years!

Just imagine the resources they will need from housing, healthcare to groceries and cars!

So, is the job market as good as it was last year? The simple answer is no, but there are still a lot of opportunities out there in several other industries outside of “oil & gas”.

Until next time..

Local Statistics:

  • National / Houston Unemployment rate:8/4.3
  • Price of Oil:$56.71(last year $100)
  • Oil Rig Count:1109 (last year 1803)
  • Industries hiring:Manufacturing, Construction, Consumer Products related companies, Real Estate & Homebuilding, Healthcare
  • Positions in demand:Controller, Financial Analyst, Tax, Internal Auditor, Payroll,

Local Searches

NEW!!!!!

– Property Accountant – Staff or Senior

– Treasury Analyst – Heavy Cash Management

– Treasury Analyst – Must speak Spanish

– Treasury Accountant – Must speak Spanish

– Controller – WIP / POC a MUST

– Full Time – Consultant – Transactions Advisory Services – All Levels!!!!

– Full Time – Consultant – Financial Advisory Services – All Levels!!!!!

– Hyperion Financial Analyst – HFM, Hyperion or Smartview experience – 1 to 2 years of experience!!!!

– Staff Accountant – work under 3 amazing controllers and learn from the best!!!!! no more than 2 years of experience needed.

– Internal Audit Manager – Pre-IPO company!

– Sales & Use Tax Accountant – staff and senior

– Payroll Manager MUST have Canadian payroll experience

– Financial Planning and Analysis Manager – HEAVY acquisition based

– AP Manager – SAP experience!!!!!

Still Looking For:

– Controller with domestic & international accounting experience (SEC too!)

– Controller, CPA with SEC

– AP Manager – bringing AP in house!

– Senior Accountant – Corporate accounting

– Director with International and Federal Tax experience – Partnership too

– Senior Auditor (less than 10% travel)

– Operational Auditor – 50% travel

– AP Supervisor – small company, family atmosphere

– Senior Accountant – Oil & Gas – Right hand person to the Controller

– Tax Analyst – Federal & State – Amazing tenure in this group!

– CFO – San Antonio – retail background preferred

– Budget Analyst – banner experience preferred

– Billing Clerk

– AP Clerk MUST speak French

News and Resources

Corporate Accounting Manager – Galleria – EMAIL: dcd@fittsroberts.com

Posted on by Dianedelgadolemaire

The corporate accounting manager will effectively manage all general accounting activities for multiple corporate controlled entities under Generally Accepted Accounting Principles (GAAP).  The Corporate Accounting Manager is responsible for managing the month-end close process and supervising the corporate accounting staff to ensure timely and accurate financial reporting and analysis.  The position will report to the Assistant Controller and be called on to interact with executive management as needed.

Primary Responsibilities:

  • Maintain policies, procedures and internal controls required to ensure financial statements of corporate companies are prepared timely and in accordance with GAAP.
  • Maintain procedures to ensure expenditures made by corporate departments are identified and properly accrued each month
  • Ensure compliance with internal controls
  • Complete monthly variance analysis of financial statements for all corporate companies
  • Complete monthly departmental analysis reports comparing actual to budget and prior year actuals
  • Supervise month-end close and financial statement preparation process
  • Supervision of accounts payable
  • Evaluate processes and procedures for improvement and develop recommendations for improvements
  • Ensure timely reconciliations to supporting ledgers or documentation of all GL account balances
  • Ensure all bank account balances are properly reconciled on a monthly basis
  • Ensure information required for entries to be made by subsidiaries is accurate and is provided timely
  • Identify profit improvement or cost reduction opportunities at corporate
  • Respond to inquiries made by independent auditors and or Business Compliance department
  • Provide team assessments to executive management
  • Develop relationships with all corporate departments and be responsive to their needs
  • Supervise and review reconciliations for multiple subsidiary accounts to ensure accurate reporting of consolidated financials
  • Manage annual budgeting process for corporate departments and corporate companies

Requirements

  • Bachelor’s Degree in Accounting; CPA or CPA candidate preferred
  • 5+ years experience, including audit, supervisory and management experience
  • Strong understanding & ability to interpret and apply GAAP
  • Hyperion experience a plus
  • Public company experience a plus
  • Strong verbal communication skills
  • Ability to maintain productive working relationships with other employees outside of the department
  • Ability to exercise initiative and sound judgment
  • Consolidation experience a plus
  • Strong skills in use of complex Excel spreadsheets

Diane Delgado LeMaire|　Area Director, Executive Search & Branch Manager | Creative Financial Staffing, a division of Fitts, Roberts CPA Firm | 5718 Westheimer Suite 800 | Houston, TX 77057 | 713-490-6003 | dcd@fittsroberts.com|

Spanish Speaking AP Manager – Houston, Texas

Posted on by Dianedelgadolemaire

Manage the day to day activities of the accounts payable team, up to 5 direct reports.

  • Responsible for vendor and internal inquiries.
  • Perform Payment Runs for multiple entities.
  • Perform in compliance with internal control and SOX requirements.
  • Responsibility over reconciliation of sub ledgers to GL.
  • Perform Cash forecasting
  • Special projects as assigned
  • Associates or Bachelors degree in finance or accounting preferred.
    
	
  • Minimum 4 years accounts payable experience in a multinational company required.
    • 
	
  • Minimum 2 years of management experience required.
    • 
	
  • Proven experience with accounts payable processing for remote locations. 
    • 
	
  • Spanish is a must
    •

Please email your resume to dcd@fittsroberts.com

Diane Delgado LeMaire | Managing Director, Accounting & Finance Recruiting | Creative Financial Staffing, a division of Fitts, Roberts CPA Firm | 5718 Westheimer Suite 800 | Houston, TX 77057 | 713-260-5238 | dcd@fittsroberts.com   | http://cfstaffing.blogspot.com /| www.dianedelgadolemaire.wordpress.com| www.twitter.com/CPARecruiterHOU| www.linkedin.com/in/dianedelgadolemaire

Purchasing / AP Coordinator – Channelview – 40 t 45K

Posted on by Dianedelgadolemaire

We are looking for an energetic person who enjoys multitasking in a very busy environment. The right candidate would have at least 3 years of purchasing experience and some accounts payable experience.

  • Manages purchasing to ensure the timely and accurate processing of vendor invoices and payments.
  • Manages company’s purchasing functions to provide accurate and timely processing and disbursement of vendor
    obligations. 
  • Conducts regular bid/RFP to obtain most competitive pricing
  • Ensures adherence to Purchasing policies and procedures. 
  • Communicates regularly to internal and external customers
  • Interacts on a regular basis external customers as well as other internal departments to integrate solutions that meet the company’s goals both financially and operationally.
  • Supervise one AP Clerk
  • 2+ years of Accounts Payable Processing experience. 
  • 3+years of Purchasing experience
  • Excel, Access, Word, Great Plains

Diane Delgado LeMaire | Managing Director, Accounting & Finance Recruiting | Creative Financial Staffing, a division of Fitts, Roberts CPA Firm | 5718 Westheimer Suite 800 | Houston, TX 77057 | 713-260- 5238| dcd@fittsroberts.com |

http://cfstaffing.blogspot.com |www.dianedelgadolemaire.wordpress.com|www.twitter.com/CPARecruiterHOU|www.linkedin.com/in/dianedelgadolemaire

PERFORMANCE SKILLS

Strong communication skills both verbal and written.  The ability to multi-task and willingness to
learn new skills.  Team oriented person
who can focus on the details.  Proven
results oriented goal developed for staff.  The ability to deal effectively with tight
month end closing process.  The ability
to work effectively in a high growth environment and a rapidly changing
organization.  Report writing skills.

LANGUAGE SKILLS

Ability to read and comprehend
simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in
one-on-one and small group situations to customers, clients, and other
employees of the organization.