Position Summary:
We are seeking a highly skilled and detail-oriented Senior Payroll Specialist to manage and oversee payroll processing for our company. The ideal candidate will have in-depth knowledge of payroll systems, tax regulations, and labor laws, with a proven ability to handle complex payroll tasks efficiently. As a Senior Payroll Specialist, you will be responsible for ensuring timely and accurate payroll processing for a large workforce, managing payroll records, and collaborating with HR and finance teams to ensure compliance and streamline payroll operations.
Perks of the Role:
- Competitive Salary:
Offering a competitive salary based on experience and qualifications. - Comprehensive Benefits Package:
Includes health, dental, and vision insurance, retirement savings plans (401k) with employer matching, paid time off (PTO), and company-paid holidays. - Work-Life Balance:
Flexible working hours and the option for remote work, depending on team needs and business requirements. - Professional Development:
Opportunities for training, certifications, and continuing education to enhance your skills and advance your career.
Senior Payroll Specialist Key Responsibilities:
- Payroll Processing:
- Oversee and ensure accurate and timely processing of employee payroll, including regular, overtime, bonus, and commissions.
- Process payroll for multiple pay schedules (bi-weekly, monthly, etc.), ensuring compliance with all federal, state, and local tax regulations.
- Manage and audit payroll reports to ensure accuracy before distribution.
- Compliance & Tax Filings:
- Ensure compliance with all applicable local, state, and federal tax laws and regulations.
- Prepare and submit payroll tax filings (e.g., quarterly and annual filings, W-2s, and 1099s).
- Stay current with changes in payroll legislation, tax rates, and industry standards.
- Payroll System Management:
- Administer the payroll system, ensuring it is configured correctly and runs efficiently.
- Troubleshoot and resolve payroll-related system issues.
- Work closely with IT and payroll software vendors to implement system improvements or updates.
- Employee Inquiries & Support:
- Act as the primary point of contact for payroll-related questions or issues from employees and management.
- Investigate and resolve payroll discrepancies, ensuring accurate adjustments when necessary.
- Reporting & Analytics:
- Generate and analyze various payroll reports (e.g., gross-to-net, tax reports, labor costs, and other financial reports).
- Prepare ad-hoc reports for management or audit purposes as needed.
- Assist in the preparation of budgets and forecasts by providing accurate payroll data.
- Process Improvement:
- Identify opportunities to streamline payroll processes and improve efficiency.
- Recommend and implement improvements to payroll systems, tools, and workflows.
- Team Leadership & Collaboration:
- Provide guidance and mentorship to junior payroll staff.
- Collaborate with HR, finance, and other departments to ensure alignment on employee compensation, benefits, and compliance issues.
Senior Payroll Specialist Qualifications:
- Education:
- Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred.
- Payroll certification (e.g., Certified Payroll Professional (CPP)) is highly desirable.
- Experience:
- 3+ years of experience in payroll administration, with at least 2 years in a senior or lead payroll role.
- Extensive experience with payroll software (e.g., ADP, Workday, UltiPro, or similar systems).
- Strong understanding of federal, state, and local tax laws, wage and hour regulations, and benefit programs.
- Skills & Competencies:
- Strong attention to detail and a high level of accuracy.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive employee information.
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