Position Summary:

We are seeking a highly skilled and detail-oriented Senior Payroll Specialist to manage and oversee payroll processing for our company. The ideal candidate will have in-depth knowledge of payroll systems, tax regulations, and labor laws, with a proven ability to handle complex payroll tasks efficiently. As a Senior Payroll Specialist, you will be responsible for ensuring timely and accurate payroll processing for a large workforce, managing payroll records, and collaborating with HR and finance teams to ensure compliance and streamline payroll operations.

Perks of the Role:

• Competitive Salary:
  Offering a competitive salary based on experience and qualifications.
• Comprehensive Benefits Package:
  Includes health, dental, and vision insurance, retirement savings plans (401k) with employer matching, paid time off (PTO), and company-paid holidays.
• Work-Life Balance:
  Flexible working hours and the option for remote work, depending on team needs and business requirements.
• Professional Development:
  Opportunities for training, certifications, and continuing education to enhance your skills and advance your career.

Senior Payroll Specialist Key Responsibilities:

• Payroll Processing:
  • Oversee and ensure accurate and timely processing of employee payroll, including regular, overtime, bonus, and commissions.
  • Process payroll for multiple pay schedules (bi-weekly, monthly, etc.), ensuring compliance with all federal, state, and local tax regulations.
  • Manage and audit payroll reports to ensure accuracy before distribution.
• Compliance & Tax Filings:
  • Ensure compliance with all applicable local, state, and federal tax laws and regulations.
  • Prepare and submit payroll tax filings (e.g., quarterly and annual filings, W-2s, and 1099s).
  • Stay current with changes in payroll legislation, tax rates, and industry standards.
• Payroll System Management:
  • Administer the payroll system, ensuring it is configured correctly and runs efficiently.
  • Troubleshoot and resolve payroll-related system issues.
  • Work closely with IT and payroll software vendors to implement system improvements or updates.
• Employee Inquiries & Support:
  • Act as the primary point of contact for payroll-related questions or issues from employees and management.
  • Investigate and resolve payroll discrepancies, ensuring accurate adjustments when necessary.
• Reporting & Analytics:
  • Generate and analyze various payroll reports (e.g., gross-to-net, tax reports, labor costs, and other financial reports).
  • Prepare ad-hoc reports for management or audit purposes as needed.
  • Assist in the preparation of budgets and forecasts by providing accurate payroll data.
• Process Improvement:
  • Identify opportunities to streamline payroll processes and improve efficiency.
  • Recommend and implement improvements to payroll systems, tools, and workflows.
• Team Leadership & Collaboration:
  • Provide guidance and mentorship to junior payroll staff.
  • Collaborate with HR, finance, and other departments to ensure alignment on employee compensation, benefits, and compliance issues.

Senior Payroll Specialist Qualifications:

• Education:
  • Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred.
  • Payroll certification (e.g., Certified Payroll Professional (CPP)) is highly desirable.
• Experience:
  • 3+ years of experience in payroll administration, with at least 2 years in a senior or lead payroll role.
  • Extensive experience with payroll software (e.g., ADP, Workday, UltiPro, or similar systems).
  • Strong understanding of federal, state, and local tax laws, wage and hour regulations, and benefit programs.
• Skills & Competencies:
  • Strong attention to detail and a high level of accuracy.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive employee information.

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