AP / Office Manager – Sugar Land – dlemaire@cfstaffing.com

Our client is a family-owned custom home-builder located in SW-Houston. This position is open due to growth and will be highly-visible among ownership. This company boasts a beautiful office, tight-knit team, and flexible schedules and has been in operation for over 30 years. The AP Manager will wear many hats and is an ideal role for an individual motivated to learn new things.

Why work here?

  • Flexible schedules
  • Laid-back family office environment
  • Gorgeous product ($1M-10M custom homes)
  • Full-benefits provided

ACCOUNTS PAYABLE:

Organize and code project invoices (referencing project budgets) to push them through approvals process Accurately enter invoices into Sage 100 Contractor 2 days prior to 1st or 15th check date

Pay invoices with a credit card whenever possible Print checks & lien waivers 1 day prior to check date Distribute checks & lien waivers on check date

Track and document the receipt of lien waivers for all projects Scan and digitally organize all invoices following each check run Review and update A/P process documentation/checklists monthly Explore potential for paperless invoice approvals process Spearhead effort to streamline A/P process

Maintain loans spreadsheet, job master spreadsheet, employee list, etc.

VENDOR FILES:

Maintain accurate and complete vendor files, including W-9, COI, WC waivers, & master sub-agreements Keep vendor information and COI, W-9 and waiver expiration dates updated in Sage 100 Contractor

OFFICE MANAGEMENT:

Be the positive “face” of the company: answer phones and greet office visitors

Set up and maintain a shared calendar, schedule and confirm appointments

Assist in preparing sales presentation materials for prospective client meetings Assist in preparing client contracts and supporting documents as needed Maintain PTO/Sick Day tracking spreadsheet

Manage office needs (supplies, copier maintenance, plants, dishwasher, etc.)

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