Accounts Payable Specialist

Why Join this mission-oriented organization as an Accounts Payable Specialist?

• Our client is a solid organization that has been in business for over 30 years
• This well-established firm provides services to families in over 18 counties within the Southwest Texas area.
• Great opportunity to work for an organization that gives back to the community and makes a difference daily!
• Endless opportunities for interesting and challenging work that you can feel passionate about.
• This firm is experiencing exponential growth and offers the right individual the possibility to come in and make an immediate impact.
• If you are detail-oriented, excel at building strong vendor relationships, and are passionate about making a difference, this is the role for you.

Key Responsibilities of the Accounts Payable Specialist

• Invoice Processing: Verify invoice validity, ensure proper authorization, perform 3-way match verification, and enter invoices with accurate general ledger coding.
• Vendor Relations: Serve as the primary contact for vendor inquiries, resolving payment discrepancies, and maintaining strong relationships.
• Payment Management: Process vendor payments on time and ensure due dates align with cash flow needs.
• Record Maintenance: Maintain accurate and complete vendor files, sub-ledger reconciliations, and electronic contract files.
• Audit Support: Assist in audit preparations and ensure compliance with established policies and procedures.
• Fixed Assets: Identify fixed asset expenditures and maintain documentation for Cap Ex budgets and audits.
• Collaboration: Work closely with procurement and inventory teams to ensure timely closure of purchase orders and resolution of unpaid invoices.
• Regulatory Compliance: Process and submit annual Form 1099 and Form 1096 reports.

Qualifications for the Accounts Payable Specialist

• 3+ years in Accounts Payable or a related accounting role.
• Proficient in accounting software, Microsoft Office Suite, SharePoint, and Google Sheets.
• Strong organizational, multi-tasking, and customer service skills.
• Excellent verbal and written communication abilities.
• Attention to detail and accuracy in data entry and record-keeping.
• In-depth knowledge of accounts payable principles and industry standards.
• Proficiency in 10-key data entry by touch

If you’re ready to take on a role where your skills and dedication directly impact the community, we encourage you to apply!