Why work for this company…

• Calendar management for the executive finance & accounting leadership team.
• Get a seat at the table with the financial execs!
• Be the go-to for their new satellite Houston office opening
• Be part of the process as the company evolves from PE-backed to IPO!
• Serve as the right hand to the CFO

What you will be doing…..

• Collecting and preparing materials, presentations, and information for meetings.
• Gatekeeper of Senior Finance Leadership team priority listing.
• Attend meetings and take minutes.
• Assisting with special projects or events.
• Composing and distributing company memorandums.
• Arrange travel for the CFO and Finance and Accounting leadership team as needed.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems.
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order.
• Partner with HR to maintain office policies as necessary.
• Coordinate with IT department on all office equipment.

Key Skills you need to bring to the table…..

• Well-written and strong communication skills (interpersonal, written, listening, and verbal).
• Thorough knowledge of Microsoft Office (Outlook, Excel, PowerPoint, and Word).
• Experience creating PowerPoint presentations for business stakeholders.
• Comfortable with taking initiative with little direction.
• Self-motivated, proactive, and creative solution seeker.
• Attention to detail, organization, and time management skills.
• Must have a professional demeanor with a high level of tact, integrity, and flexibility.
• Ability to maintain confidentiality during involvement with proprietary/confidential matters.
• Experienced in managing multiple projects or assignments simultaneously.

• Associate’s degree in a related field or equivalent experience.
• 3-7 years of experience as an executive assistant supporting multiple top-tier managers.
• Ability and willingness to travel as needed.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, and Word)