Bookkeeper / Office Manager –

Heights area – Must be Quick Books proficient


  • AP – includes processing and paying all vendors promptly, taking all reasonable discounts available
  • AR – includes receiving and posting payments, processing monthly statements
  • GL – includes all month end financial records and reports, monitor and crosscheck postings for accuracy
  • PR – includes processing biweekly payroll, all employment tax payments and QTD reports for accountant
  • Routinely reconcile all types of company accounts to ensure their accuracy
    Maintain all account and item codes in QB (and sales order if required) as well as update forms and codes as needed.
  • Maintain chart of accounts for various companies
  • Manage, reconcile monthly and maintain all banking transactions, records and relationships
  • Monitor debt levels and compliance with debt covenants
  • Ensure receivables are collected promptly, collection of delinquent accounts
  • Human Resources – new hire processing, administer insurance benefits, maintain attendance records
  • Monitor and ordering of all office supplies and other supplies and equipment as authorized by management
  • Communicate and schedule with IT company any IT needs
  • Assist CEO, COO and SVP with any projects as needed


  • Excellent verbal/written, interpersonal communication skills. Ability to multitask and effectively manage time with a very high level of organization. Effective communication with all levels of management, employees, customers and suppliers.
  • Microsoft Office and QuickBooks Enterprise
  • Minimum of 3-5 years’ experience
  • Must be motivated, detail oriented and a self-starter
  • Must be dependable, demonstrate fiduciary responsibility and confidentiality of
    sensitive personal and company information

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