Job Title: Payroll Specialist

Salary: $50,000 – $67,000

Perks of the Payroll Specialist?

• High-Impact Role – Lead payroll and retirement plan administration, ensuring accuracy, compliance, and timely processing for a diverse workforce.
• Technical & Compliance Expertise – Manage complex payroll processes, labor law compliance, and 401(k) plan contributions while staying up-to-date on regulatory requirements.
• Employee-Facing Leadership – Serve as the primary resource for payroll and 401(k) inquiries, providing guidance and support across the organization.
• Collaborative Environment – Work closely with HR, Accounting, and department leaders to streamline processes and improve system efficiency.
• Career Growth & Development – Continue building expertise in payroll systems, retirement plan administration, and HR/finance operations while contributing to a high-performing team.
• Comprehensive Benefits – Medical, dental, vision, 401(k) matching and safe harbor contributions, group/voluntary life insurance, PTO, disability coverage, employee meals, complimentary parking, and more.

Key Responsibilities of the Payroll Specialist:

• Process bi-weekly payroll for hourly, salaried, and commissioned employees, ensuring accuracy in wages, deductions, benefits, and taxes.
• Reconcile timesheets, commissions, PTO balances, and retirement plan contributions to ensure proper payroll calculations.
• Prepare payroll journal entries and ensure proper coding for departments and timecards.
• Prepare and submit payroll-related filings, including tax reports, workers’ compensation, and unemployment claims.
• Generate payroll and 401(k) reports, providing insights on labor costs and retirement plan participation. Develop and maintain payroll and retirement plan policy manuals.
• Serve as the main point of contact for payroll inquiries, assisting employees with pay, tax, and retirement plan questions.

Payroll Specialist Qualifications:

• High school diploma is required. Bachelor’s degree and/or FPC or CPP certification is a plus.
• Fluency in Spanish is required.
• Minimum of 4 years of payroll experience in a complex payroll environment.
• Subject matter expert in UKG WFM system (payroll, scheduling, reporting).