Elevate Your Career as a Family Office Executive Assistant

Are you a multitasking maestro with an eye for detail? Are you ready to be the driving force behind a thriving family office? Look no further! Join us as a Family Office Executive Assistant and take your administrative and executive support skills to the next level.

Why Choose Us?

• Impactful Role: Play a pivotal role in managing day-to-day operations and ensuring the continued success of our dynamic family office.
• Confidentiality Champions: Your ability to maintain confidentiality and uphold professionalism will be the bedrock of our success.
• Innovative Environment: Join a forward-thinking team where your skills are valued, and your contributions make a tangible impact.
• Growth Opportunities: Become our future Chief of Staff!

Your Responsibilities:

• Executive Excellence: Provide exceptional administrative support, meticulously managing calendars, scheduling meetings, coordinating travel arrangements, and being the go-to for errands.
• Operational Mastery: Oversee the daily office operations, from supplies and vendor management to drafting HR documentation and potentially payroll assistance.
• Seamless Communication: Be the bridge between executives and external counterparts, drafting and proofreading correspondence, reports, and presentations with finesse.
• Guardian of Confidentiality: Handle sensitive information with the utmost discretion and security, ensuring the family office’s operations remain safeguarded.
• Financial Navigator: Assist in managing financial matters, from expense management and budget monitoring to skillfully navigating Quickbooks and strategic Excel-based documents.
• Record Keeping Extraordinaire: Organize and maintain accurate records, both paper and cloud-based, ensuring important data, contracts, and legal documents are immaculately filed.
• Insightful Researcher: Conduct thorough research on various topics, presenting findings in a clear and organized manner to support executives’ decision-making.
• Relationship Cultivator: Foster and maintain positive relationships with internal and external stakeholders, including service providers and family members.

Your Skill Set:

• Communication Virtuoso: Excel in both verbal and written communication, ensuring seamless interactions.
• Organizational Guru: Display exceptional organizational skills and meticulous attention to detail.
• Analytical Mastermind: Bring strong analytical and problem-solving skills to the table.
• Tech-Savvy Pro: Showcase proficiency in Microsoft Office Suite, especially Excel. Advanced Excel knowledge is a must!

Additional Highlights:

• Background Verification: Offer contingent upon successful background check and employment/education verification.
• Flexible Commitment: Primarily on-site Monday to Friday, with occasional unique requirements for after-hour or weekend events with advance notice.

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