53 to 63K 

BASIC PURPOSE OF POSITION:

Provides administrative support to the Corporate Finance & Planning departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare short term borrowing notifications.
• Process certificate of insurance requests.
• Maintain surety bond files.
• Respond to credit applications requests.
• Develop an understanding of the Bloomberg terminal in order to retrieve data needed for various reports.
• Support the cash management function in check printing, mailing, bank deposits, etc.
• Assembles and completes a variety of routine reports and presentations for approval by supervisors, and maintain established files.
• Maintain corporate insurance claim and policy coverage files.
• Type correspondence and reports from rough drafts using word processing software; edits grammar, punctuation, or spelling as needed for supervisor and department personnel.
• Prepares statistical reports and charts; gathers source material for the preparation of reports and presentations; assist supervisor in editing and writing copy.
• Type and prepare slides and graphs in PowerPoint for presentations.
• Arrange schedules and itineraries for business trips; obtain transportation, hotel reservations and handle other necessary details. Prepares expense reports.
• Set up meetings using outlook meeting requests to invite/track attendees; ensure room is available and set up with correct equipment, beverages, etc. Coordinate offsite meetings, including Company sponsored conferences.
• Open, sort, and distribute all incoming mail and direct it to appropriate personnel. Follow through on requests to submit correspondence and documents through overnight mail or courier services.
• Receive visitors and incoming phone calls; respond to routine inquires, and redirect calls or provide routine information requiring a detailed knowledge of the department or section function.
• Perform copying and faxing activities to support department personnel.
• Perform other miscellaneous work as assigned by departmental Managers and Supervisors.

 
POSITION SPECIFICATIONS:

• A minimum of five (5) years of progressively responsible secretarial experience is required with familiarity of banking, finance, treasury, or corporate financial planning.
• Proficient knowledge and working experience using personal computer equipment and hand held communication devices is required.
• Proficient in the use of MS Office suite of products.
• Thorough knowledge of business English, spelling and math.
• Considerable knowledge of office practices, procedures and their application, with a typing proficiency of 70-75 wpm is essential.
• Ability to keep records and prepare periodic reports from such records is necessary.
• Ability to develop and maintain harmonious work relationships with employees and outside contacts. Ability to effectively work with a wide variety of individuals, including executive management, and the desire to become an integral part of a work team and contribute creatively to its success.
• Effective interpersonal skills in order to handle sensitive and confidential information and situations, and the ability to use discretion when screening telephone calls and visitors is needed.
• Ability to work in a fast-paced environment, process work rapidly, set priorities, work under pressure, and follow through with assigned tasks with limited supervision.
• Willingness to accept a work schedule with hourly demands that will vary as departmental workload fluctuates. Ability to work extra hours needed to complete assignments.