Summary

Under general direction, the Payroll & Benefits Manager supervises the centralized corporate payroll and benefits department. The incumbent is responsible for directing the activities of all payroll/benefits staff, developing and monitoring all tasks necessary to accomplish the organization’s payroll/benefits processing objectives, including relationships with internal and external auditors and state and federal agencies. The majority of the employee’s time is spent on planning, coordinating and managing the functions of the payroll & benefits department. Principally responsible for all compliance matters, including but not limited to ERISA, IRS regulations and other legislative rules that impact payroll and benefit matters.

ESSENTIAL FUNCTIONS

• Is responsible for managing the organization’s Weekly and BI-weekly multi-state payroll for approximately 5000 union and non-union employees.
• Administers monthly financial reports.
• Processes payments for a 401(k) plan.
• Processes payment for all authorized employee deductions.
• Maintains federal and state reports to include payment of required taxes and processing of W2’s
• Is responsible for the development, deployment and maintenance of payroll procedures and processes.
• Manages overhead allocations and payroll account distributions.
• Provides direction to the Information System Department on maintenance and enhancements to the Payroll and HR software.
• Manages Union agreement rules, as applicable.
• Oversees processing of all documents necessary for implementation of various benefits programs and maintenance of such records as required for compliance with ERISA, COBRA, and other applicable regulations.
• Prepares and submits timely reports required by law to be filed with federal and state agencies; coordinates and prepares various reports related to benefits programs for in-house, insurance and regulatory purposes.
• Participates in development, implementation, and maintenance of policies, objectives, short- and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
• Assists supervisor in developing annual benefits budgets.
• May represent the Company at various community and/or business meetings; promotes existing and new programs and/or policies.
• Maintains thorough knowledge of payroll, benefits, tax and government legislation, socioeconomic trends, and court decisions related to areas of responsibility.  Informs supervisor of developments and trends that presently or potentially impact areas of responsibility.
• Assists supervisor in managing the evaluation, planning, and administration of the Company’s various health, welfare, and retirement programs; assesses effectiveness of programs in meeting overall strategic objectives, and oversees the development and implementation of changes and improvements to benefits programs, as appropriate.
• Directs, oversees, and quality controls the development of benefits proposals, negotiation with insurance carriers and external contractors, and administration of contracts or other agreements involving employee benefits.
• Performs such other duties as the supervisor may deem necessary.